Download a Mail in Outlook: How to Save Your Emails for Offline Use
How to Download a Mail in Outlook
Outlook is one of the most popular and widely used email clients in the world. It allows you to send and receive emails, manage your contacts, calendars, tasks, and more. But sometimes, you may want to download a mail from Outlook for various reasons. For example, you may want to keep a copy of an important email for offline use, or you may want to upload your emails to cloud storage for backup or sharing purposes.
In this article, we will show you how to download a mail in Outlook using different methods. We will also explain the benefits of downloading a mail in Outlook and how to troubleshoot some common issues that may arise during the process.
download a mail in outlook
Benefits of Downloading a Mail in Outlook
Downloading a mail from Outlook can have many benefits and advantages. Here are some of them:
You can access your emails even when you are not connected to the internet or when the Outlook server is down.
You can backup your emails and prevent data loss due to accidental deletion, corruption, or hacking.
You can upload your emails to cloud storage services like OneDrive, Google Drive, Dropbox, etc. and access them from any device or location.
You can save your emails in different formats like .msg, .txt, .html, .eml, etc. and open them with other applications or programs.
You can extract email addresses from your emails and use them for marketing or communication purposes.
Methods to Download a Mail in Outlook
Method 1: Using the Save As Option
This method allows you to download single or multiple emails at once using the Save As option in the Outlook desktop app. You can save your emails in various formats like .msg, .txt, .oft, .html, or .mht. However, if you download multiple emails at once, .txt is the only format you can use.
How to download emails from Outlook web version
Save Outlook email as PDF file
Export Outlook email to PST file
Download Outlook email attachments
Save Outlook email as MSG file
Download multiple emails from Outlook desktop app
Save Outlook email as HTML file
Download Outlook email list to Excel
Save Outlook email as EML file
Download Outlook email to OneDrive
Save Outlook email as TXT file
Download Outlook email to Gmail
Save Outlook email as OFT file
Download Outlook email to Thunderbird
Save Outlook email as MHT file
Download Outlook email to iPhone
Save Outlook email as Word document
Download Outlook email to Android
Save Outlook email as template
Download Outlook email to Mac Mail
Save Outlook email as JPEG file
Download Outlook email to Yahoo Mail
Save Outlook email as RTF file
Download Outlook email to Windows Mail
Save Outlook email as CSV file
Download Outlook email to iCloud
Save Outlook email as PNG file
Download Outlook email to Dropbox
Save Outlook email as VCF file
Download Outlook email to Google Drive
Save Outlook email as ZIP file
Download Outlook email to SharePoint
Save Outlook email as XML file
Download Outlook email to Evernote
Save Outlook email as DOCX file
Download Outlook email to Zoho Mail
Save Outlook email as XPS file
Download Outlook email to Slack
Save Outlook email as ODT file
Download Outlook email to Teams
Save Outlook email as BMP file
Download Outlook email to Skype
Save Outlook email as GIF file
Download Outlook email to Discord
Save Outlook email as TIFF file
Download Outlook email to Trello
Save Outlook email as PSD file
To use this method, follow these steps:
Launch Outlook on your computer and sign in with your email account.
Select single or multiple emails that you want to download. You can make multiple selections by holding down the Ctrl (Windows) or Command (Mac) key and clicking on your emails.
In the top-left corner of Outlook, click on File.
In the left sidebar, select Save As.
In the Save As window that opens, choose a folder where you want to save your email file(s).
Type a name for the file(s) next to File Name.
Select a file format from the Save as Type drop-down menu.
Click on Save.
as an .eml file using the Download option in the Outlook web app. An .eml file is an email message file that contains the email header, body, and attachments. You can use this method to save your email as a separate file that you can open with other email clients or programs.
To use this method, follow these steps:
Open your web browser and go to
Sign in with your email account and password.
Select the email that you want to download.
In the top-right corner of the email, click on the three dots icon.
Select Download message from the drop-down menu.
The .eml file will be downloaded to your default download folder on your computer.
Method 4: Using a Tool to Extract Emails from Outlook PST Files
This method allows you to extract email addresses from Outlook PST files and save them as .csv or .txt files using a tool called Outlook Email Extractor. This tool can help you to collect email addresses from your Outlook data for marketing or communication purposes. You can use this method to download email addresses from multiple PST files at once.
To use this method, follow these steps:
Download and install Outlook Email Extractor from
Launch the tool on your computer and click on Add Files or Add Folders to select the PST files that you want to extract emails from.
Click on Start Extracting Emails to begin the process.
Once the extraction is completed, you can see the number of emails extracted and the file size of the output file.
Click on Save Emails to save the extracted emails as a .csv or .txt file in a folder of your choice.
Common Issues and Solutions for Downloading a Mail in Outlook
Downloading a mail in Outlook can sometimes encounter some issues or errors that may prevent you from completing the task successfully. Here are some common issues and solutions for downloading a mail in Outlook:
You cannot download a mail in Outlook because you are not connected to the internet or the Outlook server is down.Check your internet connection and make sure it is working properly. If the problem persists, try switching to another network or using a VPN. You can also check the status of the Outlook server at and see if there are any issues or outages affecting your service.
You cannot download a mail in Outlook because you are in offline mode or your email account is not synced.Make sure you are in online mode by clicking on Send/Receive in the top-left corner of Outlook and selecting Work Offline to toggle it off. You can also sync your email account by clicking on Send/Receive All Folders in the same menu. If you are using an IMAP or Exchange account, you may need to enable offline access by going to File > Account Settings > Account Settings > Change > More Settings > Advanced and checking the box next to Enable offline access.
You cannot download a mail in Outlook because you cannot find it in your inbox or folders.Try sorting your emails by date, sender, subject, size, etc. by clicking on Arrange By in the top-right corner of Outlook and selecting an option from the drop-down menu. You can also search for your email by typing a keyword or phrase in the search box at the top of Outlook and hitting Enter. If you still cannot find your email, it may have been deleted, archived, moved, or filtered by a rule. You can check your Deleted Items, Archive, or other folders for your email. You can also check your rules by going to File > Manage Rules & Alerts and see if any of them are affecting your email.
You cannot download a mail in Outlook because your email account is corrupted or damaged.You can try repairing your email account by going to File > Account Settings > Account Settings > Repair and following the instructions on the screen. You can also create a new profile for your email account by going to File > Account Settings > Account Settings > New and entering your account information. You may need to import your old data from your previous profile by going to File > Open & Export > Import/Export and selecting Import from another program or file.
You cannot download a mail in Outlook because the sender of the email is blocked or marked as spam.You can unblock or unmark the sender of the email by right-clicking on the email and selecting Junk > from the drop-down menu. You can also add the sender to your safe senders list by going to File > Options > Junk Email > Safe Senders and clicking on Add.
You cannot download a mail in Outlook because the Outlook cache is full or corrupted.You can clear or reset the Outlook cache by going to File > Options > Advanced > Outlook Start and Exit and clicking on Empty Auto-Complete List. You can also delete the Outlook cache files from your computer by going to C:\Users\YourUserName\AppData\Local\Microsoft\Outlook and deleting the files that end with .ost or .nk2.
You cannot download a mail in Outlook because the Outlook version is outdated or incompatible.You can update your Outlook version by going to File > Office Account > Update Options and clicking on Update Now. You can also check the compatibility of your Outlook version with your email account by going to Fil